| Enterprise AI Summit Canada
22 - 23 October 2024
Hyatt Regency Toronto
Sponsor Portal
This portal is designed to be a one-stop shop for everything you need in relation to the event, including:
- Contact Information for Re:Work Staff
- Venue and Accommodation Information
- Event Checklist
- Exhibition Details & Delivery Instructions (if applicable to your sponsorship)
- Details on How to Register your Onsite Team
- Marketing Details
As always, if you have any questions at all please reach out to the team:
|
OPERATIONS |
MARKETING Ana Maria Hernandez anamaria.hernandez@coriniumgroup.com |
| PRODUCTION/CONTENT Paola Leites de Moraes paola.leites@coriniumgroup.com |
SALES Meneka Wijesiriwardena meneka.wijesiriwardena@coriniumgroup.com |
Venue & Accommodation Information
Venue
Hyatt Regency Toronto
370 King St W
Toronto
ON M5V 1J9
Canada
Parking:
Hyatt Regency Toronto offers underground hotel parking with in and out privileges for registered guests. Parking facilities can accommodate vehicles up to 6’ 6” high at $32/overnight.
Taxi:
Rates between Pearson International Airport and hotel are approximately $60.00 one-way. Rates from Billy Bishop Airport to the Hyatt hotel are approximately $15.00 one way. Taxis are readily available at the front of the hotel for travel around town. Prices are subject to change.
Driving Directions:
From the North
Travel south on Highway 427 to the QEW (Queen Elizabeth Way). Take the QEW east, which turns into the Gardiner Expressway. Travel into downtown and take the Spadina exit north. Travel north to Adelaide Street and turn right. Follow Adelaide 3 blocks east to Widmer Street and turn right. The hotel parking entrance is located on the right side, just before King Street.
From the South (Niagara Falls)
Take the QEW (Queen Elizabeth Way) east, which turns into the Gardiner Expressway. Travel into downtown and take the Spadina exit north. Travel north to Adelaide Street and turn right. Follow Adelaide 3 blocks east to Widmer Street and turn right. The hotel parking entrance is located on the right side, just before King Street.
From the East (Kingston / Oshawa)
Follow Highway 401 westbound to the Don Valley Parkway (DVP). Take the DVP to the Gardiner Expressway into downtown. Take the Spadina exit north and travel north to Adelaide Street. Turn right on Adelaide and follow 3 blocks east to Widmer Street and turn right. The hotel parking entrance is located on the right side, just before King Street.
Nearest airports:
Toronto Pearson Airport 26.4km /25mins
Billy Bishop Airport 2.0km/10mins
Accommodation
We have a courtesy hotel room block at the Hyatt Regency Toronto. Please use this link to book your staff bedrooms at our exclusive discounted rate of CAD $299+tax per night. The cut off date for accommodation bookings is October 4th 2024.
Accommodation in Toronto can be limited so we highly recommend you book your staff bedrooms ASAP to avoid disappointment.
Event Checklist
| ITEM | ACTION REQUIRED | DEADLINE |
| Logo & Profile for website/marketing/signage | Please e-mail a JPEG and EPS version of your logo along with a 150 word profile to Ana |
ASAP (if not already supplied) |
| Onsite Team Registrations | Register your onsite team by this date. See ‘Staff Registration’ section below for further details. | October 8 |
| 2 Week Out Attendee List | We will distribute the most up to date attendee list to all sponsors. Please note, Corinium must have received full payment before the list can be released.ased. | October 8 |
| 30-Second Advert (only applicable if in your sponsorship contract) | Please provide us a copy of your 30-Second Advert by this date/ | October 8 |
| Seat Drop Slot Confirmation (only applicable if in your sponsorship contract) | We will confirm when your seat-drop will take place during the event. Please bring 100 copies with you to the event or have them shipped to arrive in time. | October 8 |
| AV Orders | f you wish to order AV for your stand such as a monitor. Please return your completed form to Jivesh at StageVision by this date. | October 8 |
| Final Attendee List | Final Attendee list will be send to you by this event. | October 28 |
Exhibition Details
YOUR EXHIBITION PACKAGE:
As per your Sponsorship Agreement, Re:Work will provide you with the following:
- 8ft x 8ft Floor Space
- 1 x table (6ft rectangular)
- 2 x chairs
- Access to complementary Wi-Fi
Power is not provided and can be ordered via our AV supplier (see AV Supplier below)
Anything you do must stay within the allotted space and not exceed 2 meters in height.
If you have decided to have a custom stand built and/or are using an external provider for any part of your stand, please let us know the details of the installation, supplier, etc.
There is limited onsite storage available for packing materials, boxes, etc. It is suggested that exhibitors keep packing materials to a minimum.
Important Note: Every piece of electrical equipment that is brought on-site must be PAT tested. Power can be purchased through our AV supplier.
EXHIBITION SET-UP/ BREAKDOWN TIMES:
Set-up: The exhibition area will be open from 6:30pm to 8:00pm for set up. We request that you are completely set up for attendee registration at 8am on Tuesday October 22.
Break-down: Exhibitors can breakdown their stand from 3:10pm on Wednesday October 23 and need to vacate the space by 5:15pm.
Please note, exhibitors are responsible for setting up and breaking down their own booth.
FURNITURE / AV SUPPLIER(S)
Re:Work has partnered with the in-house AV company to provide AV for the event. Deadline for orders is October 8th, 2024. Orders placed after this date will be at the onsite order rate.
Should you wish to book power and any AV such as a screen/display monitor, please complete the below order form and send directly to JGupta@StageVision.com
To assist you completing the order form:
Show Name: Enterprise AI Summit Canada
Location: King II
Installation Date: October 21st, 6:30-8pm
Exhibit start date: October 22nd
Exhibit finish & move out date: October 23rd
Booth Number: The booth No. you selected.
AV ORDER FORM
ENVIRONMENTALLY FRIENDLY EVENTS
Re:Work are working hard to ensure that our events are as environmentally friendly as possible. We are aiming to reduce overall waste onsite at events over the coming years and will be working closely with the venues to do our part for the environment and we ask that our sponsors do the same.
Please consider your stand set up and items and merchandise onsite at event and where possible opt for the more environmentally friendly option i.e., re-use banners/signage, opt for non-plastic giveaways etc.
SECURITY
The venue will maintain 24-hour security throughout the duration of the event. While every reasonable precaution is taken, Corinium and the venue accept no responsibility for any loss or damage that may occur to exhibitors property. We highly advise that exhibitors take anything of value with them when they leave their stand for the night.
Delivery Instructions
Links for information to view and download
Below you can download the delivery label and any other relevant delivery and/or venue details
It is the your (the sponsor's) responsibility to arrange a courier for your materials TO AND FROM the venue.
The Hyatt Regency Toronto will only accept prepaid packages.
The Hyatt charge a one-time handling fee of $5.00 CAD per package.
Please courier materials to arrive no earlier than 3 days before the conference - Friday October 18th
Any items you ship must use the shipping label above and fill in all the required details.
Please be aware that deliveries that are not clearly labelled have a high chance of going missing. We strongly suggest that you track the delivery of your materials BEFORE you arrive at the venue.
LABELS MUST BE ATTACHED TO ALL ITEMS YOU ARE SENDING TO THE VENUE FOR YOUR EXHIBITION STAND (BANNERS, BOXES, ETC)
RETURN SHIPPING
Please note: It is your (the sponsor's) responsibility to organize the collection of goods post- event and return shipping.
YOU MUST ARRANGE & SCHEDULE A PICK-UP with your shipping provider (FedEx, UPS, USPS) to be picked up from the venue's shipping room post-event.
Your onsite team must have a RETURN PRE-PAID SHIPPING LABEL for all return shipments. Once the event is over, your team will be responsible for packing up your booth/exhibit. Corinium will have some extra packing tape onsite to help seal any outgoing packages.
Your team will be instructed to leave any return shipments (these must all be sealed with a pre-paid shipping label) on your exhibit table. The hotel will bring your packages to the shipping room on your behalf where your scheduled pick-up with your shipping provider (FedEx, UPS, USPS) will collect from.
We do not take responsibility for shipments left unsealed, without a return shipping label or a courier collection scheduled.
Staff & Registration Details
In your sponsorship contract you will have been allocated a specific number of onsite passes for the event. Please remember these should be used by individuals within your organisation with specific industry knowledge relevant to the event.
You will need to register your team passes prior to the event and by October 8th to ensure that your team's badges are available for collection at the event registration.
In order to register your passes, please see the registration buttons above and enter the details requested.
EVENT TIMINGS
OCTOBER 22nd
OCTOBER 23rd
The break times of the conference will be the peak traffic times for the exhibition area. Please refer to the below links (link to website) for the current program (Note – timings and schedule may change at any time). A final program will be sent out to you prior to the conference.
Marketing Details
If applicable, please forward the relevant contact details for PR and Marketing support within your organisation so we can discuss ways to promote your participation at the event. Alternatively, please forward them these details:
Ana Maria Hernandez
Marketing Manager
anamaria.hernandez@coriniumgroup.com
WISH LIST: Please submit up to 50 individuals or organisations that you would like to see in attendance at the event, and we will endeavour to get as many of those requested onsite. Deadline to submit your wishlist is 4 weeks prior to the event to ensure we have enough lead time.